Research Permissions

 

Information about research permit matters are available for Karelia UAS personnel and students in the personnel intranet and Pakki portal.

Instructions for non-members of Karelia UAS

 A written research permit is always required for all research, development projects and theses regarding providing information relating to Karelia University of Applied Sciences or its students and personnel. A research permit is applied for in writing by using a form, which includes information on the applicant for the research permit, the research itself and the information required for the research. The research plan is also to be included. In cases where Karelia UAS is asked to provide personal data, a description of the personal data file is needed along with the application.

Granting of research permit and provision of information

The signed application (Karelia UAS research permit application) for a research permit with attachments is to be scanned and sent to This email address is being protected from spambots. You need JavaScript enabled to view it.. The processing time of the applications is approximately two (2) weeks. The applicant is notified via email to the email address given in the application.

In regard to personnel, only work e-mail addresses will be provided (the Act on the Protection of Privacy in Working Life 759/2004), or the enquiry will be organised via the personnel intranet.

In regard to students, communication information is only provided for those students, who according to the Student Administrative System basic database have given permission for the provision of their information for research purposes, or the enquiry will be organised via Pakki portal. The process guide for the research permit is based on the Personal Data Act (523/1999) and the Act on the Openness of Government Activities (621/1999).

The provision of other information required for research will be agreed upon on a case by case basis.

The researcher undertakes to destroy the personal data after publishing the results.

Description of personal data file

If personal data file is created during the research then application must also be accompanied by page three (3) of the research permit application and Scientific Research Register Description (Personal Data Act 523/1999, Sections 10 and 14) or description of the personal data file (Personal Data Act 523/1999, Section 10).

The applicant complies with the provisions of the Personal Data Act when processing and securing personal data. After the research is completed the applicant is responsible for deleting or achieving the data in appropriate manner defined in the Personal Data Act.

For more information, see Data Protection Ombudsman’s web pages

Compensation for provision of information

 The provision of information on students or personnel as an excel file by secured e-mail to the researcher or organisation of an enquiry connected with the research, using Pakki portal, the personnel intranet or e-mail enquiry to a target group:

  • Hourly charge 80 euros (+ VAT), minimum charge of 150 euros (+ VAT).
  • The provision of other information required for research will be agreed upon on a case by case basis.
  • If the research is performed in co-operation with Karelia UAS personnel or Karelia UAS can access the research results if needed, the payment can be waived.

The provision of information can be delivered by secured email if needed. Karelia UAS will invoice the applicant of the research permit with a separate invoice.