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Research Permis­sions

Infor­ma­tion about research permit matters are avail­able for Karelia UAS person­nel and students in the person­nel intranet and Pakki portal.

Instruc­tions for non-members of Karelia UAS

 A written research permit is always required for all research, devel­op­ment projects and theses regard­ing provid­ing infor­ma­tion relat­ing to Karelia Univer­sity of Applied Sciences or its students and person­nel. A research permit is applied for in writing by using a form, which includes infor­ma­tion on the appli­cant for the research permit, the research itself and the infor­ma­tion required for the research. The research plan is also to be included. In cases where Karelia UAS is asked to provide personal data, a descrip­tion of the personal data file is needed along with the application.

Grant­ing of research permit and provi­sion of information

The signed appli­ca­tion (Karelia UAS research permit appli­ca­tion) for a research permit with attach­ments is to be scanned and sent to [email protected]. The process­ing time of the appli­ca­tions is approx­i­mately two (2) weeks. The appli­cant is noti­fied via email to the email address given in the application.

In regard to person­nel, only work e-mail addresses will be provided (the Act on the Protec­tion of Privacy in Working Life 759/2004), or the enquiry will be organ­ised via the person­nel intranet.

In regard to students, commu­ni­ca­tion infor­ma­tion is only provided for those students, who accord­ing to the Student Admin­is­tra­tive System basic data­base have given permis­sion for the provi­sion of their infor­ma­tion for research purposes, or the enquiry will be organ­ised via Pakki portal. The process guide for the research permit is based on the Personal Data Act (523/1999) and the Act on the Open­ness of Govern­ment Activ­i­ties (621/1999).

The provi­sion of other infor­ma­tion required for research will be agreed upon on a case by case basis.

The researcher under­takes to destroy the personal data after publish­ing the results.

Descrip­tion of personal data file

If personal data file is created during the research then appli­ca­tion must also be accom­pa­nied by page three (3) of the research permit appli­ca­tion and Scien­tific Research Regis­ter Descrip­tion (Personal Data Act 523/1999, Sections 10 and 14) or descrip­tion of the personal data file (Personal Data Act 523/1999, Section 10).

The appli­cant complies with the provi­sions of the Personal Data Act when process­ing and secur­ing personal data. After the research is completed the appli­cant is respon­si­ble for delet­ing or achiev­ing the data in appro­pri­ate manner defined in the Personal Data Act.

For more infor­ma­tion, see Data Protec­tion Ombudsman’s web pages

Fees for research permit applications

A fee for a research permit appli­ca­tion will be charged, if the study requires

  • provid­ing infor­ma­tion on students or person­nel deliv­ered as an Excel file by secured e-mail to the researcher,
  • organ­is­ing an inquiry in students’ Pakki portal or staff’s intranet or e-mailing the inquiry to a target group, or
  • inter­view­ing students or members of staff, arrang­ing group discus­sions among students or members of staff, or record­ing any material.

Provi­sion of other infor­ma­tion needed for the study will be agreed on individually.

Hourly charge 80 € (+ VAT), minimum charge 150 € (+ VAT).

The fee may not be charged, if the appli­cant is a contract or project partner of Karelia UAS and a member of staff or members of staff of Karelia UAS partic­i­pate in the study, or if Karelia UAS is allowed to have an access to the results of the study, is so required.

The infor­ma­tion needed will be deliv­ered by a secured e-mail. Karelia UAS will invoice the appli­cant of the research permit with a sepa­rate invoice.