Research Per­mis­sions

Research Per­mis­sions

Infor­ma­tion about research per­mit mat­ters are avai­lable for Kare­lia UAS per­son­nel and stu­dents in the per­son­nel int­ra­net and Pak­ki por­tal.

Instruc­tions for non-mem­bers of Kare­lia UAS

 A writ­ten research per­mit is always requi­red for all research, deve­lop­ment pro­jects and the­ses regar­ding pro­vi­ding infor­ma­tion rela­ting to Kare­lia Uni­ver­si­ty of Applied Sciences or its stu­dents and per­son­nel. A research per­mit is applied for in wri­ting by using a form, which inclu­des infor­ma­tion on the applicant for the research per­mit, the research itself and the infor­ma­tion requi­red for the research. The research plan is also to be inclu­ded. In cases whe­re Kare­lia UAS is asked to pro­vi­de per­so­nal data, a desc­rip­tion of the per­so­nal data file is nee­ded along with the applica­tion.

Gran­ting of research per­mit and pro­vi­sion of infor­ma­tion

The sig­ned applica­tion (Kare­lia UAS research per­mit applica­tion) for a research per­mit with attach­ments is to be scan­ned and sent to opiskelijapalvelut@karelia.fi. The proces­sing time of the applica­tions is approxi­ma­te­ly two (2) weeks. The applicant is noti­fied via email to the email address given in the applica­tion.

In regard to per­son­nel, only work e‑mail addres­ses will be pro­vi­ded (the Act on the Pro­tec­tion of Pri­vacy in Wor­king Life 759/2004), or the enqui­ry will be orga­ni­sed via the per­son­nel int­ra­net.

In regard to stu­dents, com­mu­nica­tion infor­ma­tion is only pro­vi­ded for tho­se stu­dents, who accor­ding to the Stu­dent Admi­ni­stra­ti­ve Sys­tem basic data­ba­se have given per­mis­sion for the pro­vi­sion of their infor­ma­tion for research pur­po­ses, or the enqui­ry will be orga­ni­sed via Pak­ki por­tal. The process gui­de for the research per­mit is based on the Per­so­nal Data Act (523/1999) and the Act on the Open­ness of Govern­ment Acti­vi­ties (621/1999).

The pro­vi­sion of other infor­ma­tion requi­red for research will be agreed upon on a case by case basis.

The researc­her under­ta­kes to destroy the per­so­nal data after publis­hing the results.

Desc­rip­tion of per­so­nal data file

If per­so­nal data file is crea­ted during the research then applica­tion must also be accom­pa­nied by page three (3) of the research per­mit applica­tion and Scien­ti­fic Research Regis­ter Desc­rip­tion (Per­so­nal Data Act 523/1999, Sec­tions 10 and 14) or desc­rip­tion of the per­so­nal data file (Per­so­nal Data Act 523/1999, Sec­tion 10).

The applicant complies with the pro­vi­sions of the Per­so­nal Data Act when proces­sing and secu­ring per­so­nal data. After the research is comple­ted the applicant is res­pon­sible for dele­ting or achie­ving the data in appropria­te man­ner defi­ned in the Per­so­nal Data Act.

For more infor­ma­tion, see Data Pro­tec­tion Ombudsman’s web pages

Fees for research per­mit applica­tions

A fee for a research per­mit applica­tion will be char­ged, if the stu­dy requi­res

  • pro­vi­ding infor­ma­tion on stu­dents or per­son­nel deli­ve­red as an Excel file by secu­red e‑mail to the researc­her,
  • orga­ni­sing an inqui­ry in stu­dents’ Pak­ki por­tal or staff’s int­ra­net or e‑mailing the inqui­ry to a tar­get group, or
  • inter­viewing stu­dents or mem­bers of staff, arran­ging group discus­sions among stu­dents or mem­bers of staff, or recor­ding any mate­rial.

Pro­vi­sion of other infor­ma­tion nee­ded for the stu­dy will be agreed on indi­vi­dual­ly.

Hour­ly char­ge 80 € (+ VAT), mini­mum char­ge 150 € (+ VAT).

The fee may not be char­ged, if the applicant is a cont­ract or pro­ject part­ner of Kare­lia UAS and a mem­ber of staff or mem­bers of staff of Kare­lia UAS par­tici­pa­te in the stu­dy, or if Kare­lia UAS is allowed to have an access to the results of the stu­dy, is so requi­red.

The infor­ma­tion nee­ded will be deli­ve­red by a secu­red e‑mail. Kare­lia UAS will invoice the applicant of the research per­mit with a sepa­ra­te invoice.