How to Apply (Student Exchange)

Academic year 2023-2024, autumn 2023

Appli­cation process

1) Partner univer­sities nominate students for exchange by 15th April 2023
The link to the online nomination system is sent to the partner insti­tu­tions at the end of February (and can be requested from [email protected]).
2) Instruc­tions for the next steps and the link to the online appli­cation will be sent directly to the nominated students by email.
3) Students: submit your online appli­cation (Karelia Exchange system) and upload all the required documents in the system by 30th April 2023.
4) After submitting your appli­cation you will get a PIN code by email. This enables you to edit your appli­cation and add attach­ments to it during the appli­cation period and during the exchange.
Please note that some email programs may move this kind of automat­i­cally generated email to junk mail. If you have lost your login details to our appli­cation system, please contact mobility(at)

Documents you need to attach to your online application

  • EU curriculum vitae
  • Learning agreement (please check the detailed infor­mation below; your appli­cation cannot be processed without the learning agreement)
  • Motivation Letter. Needed only if you apply for a project or placement super­vised by Karelia UAS. 
  • Transcript of Records in English (=courses completed so far)
  • Copy of ID or Passport

Learning agreement

Erasmus+ students from European countries:
Please use the online learning agreement (OLA) or digital learning agreement, if possible! Your home university will guide you with the first steps. Complete the Learning Agreement in April. Once it is signed by all parties, upload the PDF version of it to the Karelia Exchange appli­cation system.
Tips for OLA:
– Karelia UAS in Finnish is Karelia Ammat­tiko­rkeakoulu Oy.
– The receiving respon­sible (signing) person is the depart­mental coordi­nator of your study field. (click)
– The receiving admin­is­trative person is Antonia Stavridou, Inter­na­tional Officer, email: [email protected]

If your home university is not yet using an online or digital learning agreement, please upload your Erasmus+ learning agreement for studies (signed by you and your home coordi­nator) as an attachment to your appli­cation in the Karelia Exchange appli­cation system by 30 April.

Erasmus+ students from non-European countries:
We will contact you personally and provide you with the correct learning agreement template to be used. 

Other exchange students, please use the template here: Learning agreement.
Fill in the infor­mation on the Karelia courses you wish to select. Sign your learning/training agreement and ask your home university’s inter­na­tional coordi­nator to sign it. Upload the document to the Karelia Exchange appli­cation system by the appli­cation deadline. 

Studies at Karelia University of Applied Sciences

Famil­iarize yourself with the list of courses offered for the exchange students. If you need further infor­mation e.g. on the suitability of the courses for you or possi­bil­ities of projects and practical place­ments, please contact the depart­mental coordinators.

Semester dates for exchange students (2023-2024)

  • Autumn semester 17 August – 15 December 2023. 
  • Spring semester 8 January – 31 May 2024 (exact dates are subject to minor changes)

Timetable and important information

  • May 2023:
    Appli­ca­tions are processed at Karelia UAS.
  • Late May-early June 2023:
    Letter of accep­tance and practical infor­mation is sent to the new exchange students, learning agreement is signed.
    Apply for the accom­mo­dation from Student Housing Company Joensuun Elli as soon as you have received infor­mation of accep­tance.
    Apply for a visa/residence permit for studies (if applicable) as soon as you have received the letter of accep­tance. Please see the instruc­tions on the Finnish Immigration Service website.

    A pre-arrival webinar will be organized for new incoming exchange students at the beginning of June 2023. 
  • August 2023
    New exchange students should arrive in Joensuu around mid-August. Studies begin with Orien­tation days on 17th August 2023. Depending on the situation, it may be possible to join the orien­tation via Teams. The incoming students will be informed about the arrange­ments and/or any changes in due course.

-> Link to the main page for exchange students.